CMMS capabilities inside your lab platform
Scispot keeps asset records, calibration, preventive maintenance and work orders in the same lab operating system as your LIMS, ELN and QMS. Equipment status, lab results and quality records share one record, one audit trail and one set of permissions, alongside your inventory, instrument data and integrations.
Where equipment tracking breaks down
- Records spread across systems. Maintenance and calibration records sit apart from lab work, so evidence gets copied, checked, chased and reconciled before every audit.
- No single equipment view. Teams can't see room, calibration status, operational status and next service date for every instrument in one list.
- Sign-offs that aren't audit-ready. Service records need a Part 11 signature from the person who did the work, then supervisor review and approval.
- Unfit equipment reaches the bench. Without a check in the workflow, an overdue, unavailable or unqualified instrument can end up in a run.
- Work orders lost in email and paper logs. Requests, priorities, assignments and closure evidence aren't tracked in one place, and GMP repairs need a recorded approval.
- One more disconnected database. A standalone tool can mean duplicate records to reconcile between maintenance, lab and quality systems.
Equipment, calibration and work orders on one record
Configured on the same records your lab already uses, without a custom code project.
- One equipment list. Room, calibration status, operational status and next service date for every asset, with a unique asset ID generated at creation.
- Calibration that guards your runs. Record result, tolerance, pass/fail, certificate and next due date. An out-of-tolerance asset can be blocked from use in a lab workflow.
- Preventive maintenance on schedule. Set yearly or other calendar-interval maintenance per instrument, and see due and overdue work on dashboards you build.
- Work orders from request to closeout. Routine, corrective, inspection and emergency work orders with priority, assignee, notes, parts and time. An instrument stays unavailable until its work order is closed.
- Signed, locked service records. Performer, reviewer and approver sign with Part 11 e-signatures before the record locks, and GMP work orders can require a recorded approval.
- Full history for QA. Each asset keeps its service, calibration, files and field-level audit trail from acquisition to decommission, with PDF export.
Why CMMS belongs inside the lab platform
In Scispot, the maintenance record and the lab record are the same record. Instrument results and asset status don't have to be interfaced to a second system.
- Fit-for-use checks in the workflow. Labflows can block assay progress when equipment calibration, reagent expiry or inventory checks fail, and flag or block runs on unavailable, overdue or unqualified equipment.
- Traceability QA can follow. Each result traces to the sample, test, analyst, equipment and approval, so QA can decide whether work moves forward.
- Focused apps, one data layer. Role-specific apps built with Jazz give QC, maintenance and QA their own screens on one shared data, rules and permission layer.
- Quality records in the same place. Deviations, CAPA, change control and training in Scispot's QMS sit beside the equipment they reference.
- Connect what you already run. ERP, third-party QMS or an existing CMMS can connect through the API or controlled file exchange, scoped to your systems (see integrations).
Which may be the better fit? (our opinion)
Scispot may be a better fit if you want equipment, calibration and maintenance records on the same platform as your LIMS, ELN and QMS, with GxP controls and one set of permissions.
A packaged standalone CMMS may be a better fit if you need offline mobile work, meter- or condition-based maintenance, or automatic purchase orders.
These are Scispot's opinions to help frame your evaluation. Run one of your own equipment workflows in any tool you're considering.
Built for GxP and 21 CFR Part 11 work
Scispot provides GMP record controls and supports 21 CFR Part 11, EU GMP Annex 11, GAMP 5 and ALCOA+ principles. It's not a site certification: your QA team keeps validation sign-off. Learn more about lab compliance.
- Electronic signatures. Name, date, time and meaning, bound to the record version.
- Audit trail. Who, what, when and why, with prior values, viewable and exportable by permitted users.
- Role-based access. Five roles (Super Admin, Admin, Member, View Only and External, a read-only role useful for vendor technicians) plus private pages limited to named people.
- Validation support. Validated as GAMP 5 Category 4 configurable software, with IQ/OQ/PQ support through Validation Care.
- Security. AES-256 encryption at rest, TLS 1.3 in transit, and MFA through your identity provider. See Trust Vault for SOC 2 and ISO 27001.
CMMS in Scispot vs. a separate CMMS or spreadsheets
Separate tools vary by product. Confirm details with each vendor.
Frequently asked questions
Common questions about equipment, calibration and maintenance in Scispot.
Is Scispot a standalone CMMS?
No. Scispot provides CMMS capabilities (asset records, calibration, preventive maintenance and work orders) inside the same platform as its LIMS, ELN and QMS, so equipment and lab records share one tenant. Offline mode, condition-based monitoring and automatic purchase orders aren't part of Scispot today.
Does it support 21 CFR Part 11?
Yes. Completed service records can require performer, reviewer and approver e-signatures before the record locks, and changes are captured in the audit trail. Validation follows GAMP 5 Category 4, with IQ/OQ/PQ support through Validation Care; your QA team keeps sign-off.
Can Scispot stop people using equipment that's out of calibration?
Yes. An out-of-tolerance or overdue asset can be blocked from use in a lab workflow, and an instrument with an open work order stays unavailable until the work order is closed.
Can technicians use it on the floor?
Work orders can be created, updated and signed in a tablet browser while online. There's no native mobile app or offline mode. Asset labels print through BarTender or Zebra.
Does it connect to our ERP, QMS or existing CMMS?
Scispot's own QMS modules share the same record. Third-party QMS, ERP and existing-CMMS connections are scoped per project through the API or controlled file exchange; the standard ERP connector covers inventory sync.
Who can see and change equipment records?
Access follows Scispot's role-based permissions: Super Admin, Admin, Member, View Only and External (read-only, useful for vendor technicians). Sign-in can be enforced through your identity provider with MFA.