Biobanking

Fulfill specimen requests with less searching and inventory reconciliation.

Scispot’s Digital Brain connects specimen records, storage, and use requirements. Automate request routing and inventory updates from movements staff record, while authorized custodians retain specimen suitability, permitted-use, and release decisions.
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Explore LabOS

Trusted by 200+ life science labs

Supporting 250+ instrument types, more than 1,000 experiments each month, and millions of samples across diagnostics, genomics, biotech, and regulated testing.

Your best fit

For repositories checking which material is ready for authorized use.

Support research collections, study repositories, and biobanks with program-specific handling and access rules. Start where specimen selection, retrieval, or distribution requires staff to search several records.

Map your specimen request
Features

Published Customer Outcomes

Connect specimen selection, inventory, and authorized requests.

50%

Less time entering data

Halved data-entry time for a tissue and biofluids supplier.

<5 minutes

Retrieve stored samples

Brought one diagnostics lab’s sample retrieval below five minutes.

90%

Less manual inventory work

Automated inventory records for one molecular diagnostics lab.

500+ hrs/yr

Scientist time recovered

Automated inventory logging and tracking for one diagnostics lab.

One system, three layers

A Digital Brain for specimen records and practical request workflows.

Register specimens and use records

Capture collection details, material type, receipt records, and source identifiers. Check required fields, route receipt issues, and link applicable consent references and recorded use restrictions.

Prepare candidate sets from recorded criteria without searching separate sheets. Authorized custodians assess whether the evidence supports the proposed use.

Update locations and quantities

Link aliquots and derivatives to their sources and storage positions. Update recorded location, quantity, and task status from staff-recorded retrieval, use, return, and transfer events under agreed rules.

Keep handling history and recorded freeze-thaw events with the material. Reconcile exceptions in the shared inventory. Physical accuracy depends on capturing what actually happened.

Prepare approved specimen requests

Route suitability, use, and allocation reviews. Prepare retrieval worklists from authorized selections, with specimen identity, location, and handling instructions for staff.

Carry selected material into dispatch and receipt records. Update availability from recorded events, retaining source collection, approval history, and remaining material for the next request.

One connected operating layer

A specimen request should not become a second inventory.

Carry approved selections and recorded handling events through one shared workflow. Staff can see remaining material and unresolved work without repeatedly reconciling requests, freezer maps, and use records.

Ask what is available
and what still needs approval.

Prepare a request handoff from the records your team can access.

Meet Scibot
Scibot, the Scispot AI coworker
Find specimens matching the recorded request criteria
Which requests are waiting for use review?
Show the recorded location for aliquot BB-A041
Find aliquots with unresolved quantity records
Summarize handling history for specimen BB-S018
Draft a handoff for approved request BB-R028
Find specimens matching the recorded request criteria
Which requests are waiting for use review?
Show the recorded location for aliquot BB-A041
Find aliquots with unresolved quantity records
Summarize handling history for specimen BB-S018
Draft a handoff for approved request BB-R028
AI-native lab transformation

Less reconciliation between collection, storage, and approved use.

Specimen Records That Carry Forward

Link collections, specimens, aliquots, and derivatives through consistent identifiers. Check required metadata and retain recorded use terms when preparing candidate sets for authorized requests.

Inventory Updated From Recorded Work

Scispot Location Manager organizes freezer, rack, box, and position records. Capture retrievals, returns, and quantity changes so inventory reflects the events staff record.

Practical Tasks With Expert Delivery

Jazz gives staff receiving, retrieval, and return screens on shared Scispot data. Our scientists and engineers configure rules, test handling cases, and train repository teams.

Existing Repository Systems Connected

GLUE exchanges supported collection, assay, storage, and partner records. Agree identifiers and update rules; route conflicts for review while preserving sources and record ownership.

Automate the digital work behind each specimen handoff.

01

Cohort Search and Specimen Selection

Prepare candidate sets with the records needed for use decisions.

Search permitted records against request criteria, available material, and recorded use terms. Flag missing fields and unresolved restrictions before preparing retrieval lists.

Route candidates with collection and handling history to authorized custodians. Reviewers determine suitability and permitted use. Approved allocations feed retrieval; unapproved candidates remain in storage.

Explore specimen selection workflows

02

Aliquot Retrieval and Return

Update shared inventory as staff record authorized work.

Build retrieval lists from approved aliquots and storage positions. Jazz screens guide barcode checks and handling records, updating status as events are captured.

Record use, returned quantities, and return locations under agreed procedures. Reconcile discrepancies before closing requests. The next user sees updated inventory and history; unrecorded physical changes still require staff investigation.

Explore retrieval and return workflows

03

Multi-Site Specimen Transfers

Carry authorized material and custody records through receiving handoffs.

Prepare manifests from approved selections with source identities, handling instructions, and required records. Capture dispatch and link available condition records to the transfer.

Route receiving tasks to the destination team. Record receipt, condition assessment, and storage location; flag missing confirmations. Supported partner interfaces exchange agreed fields while each team retains approval responsibilities.

Explore specimen transfer workflows

Start with the specimen request that takes too much coordination.

Bring an inventory, storage map, and recent request. Our scientists and engineers will configure and test a first workflow, train staff, and measure reconciliation effort.
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FAIR data • pipelines • automation

Instruments • ELN/LIMS/SDMS • 200+ connectors

FAIR data • pipelines • automation

Instruments • ELN/LIMS/SDMS • 200+ connectors

Frequently asked questions

What does a biobanking LIMS manage?

A biobanking LIMS manages specimen identity, collection, storage, handling, and use records. Scispot’s Digital Brain connects existing systems and automates agreed tasks, including request routing and inventory updates from recorded events. It supports research collections and biorepositories. Genomics covers downstream preparation and sequencing once selected material enters that workflow.

Can Scispot map our freezers and track aliquot locations?

Yes. Scispot Location Manager supports barcode-linked freezer, rack, box, and position hierarchies. Configure your map and capture moves, retrievals, and returns in staff workflows. Location and quantity updates reflect recorded events. When a vial moves without a recorded event, staff must reconcile physical inventory with the system.

Can we retain existing collection databases and monitoring systems?

Yes. GLUE connects supported files, APIs, and interfaces under agreed identifiers, record ownership, fields, and update rules. Existing collections, assay outputs, and captured condition logs can remain in use, with access and export needs defined. Continuous temperature monitoring and alarm response depend on the connected monitoring system and its scope.

How do we implement specimen requests and use reviews?

Start with one request type. Our scientists and engineers map criteria, consent references, restrictions, reviewers, and handling with custodians; configure screens; test normal and exception cases; and train users. Your organization retains permitted-use, withdrawal, and authorization decisions. Measure fulfillment time or inventory reconciliation before extending the workflow.

How does Scispot support specimen quality and chain of custody?

Scispot records collection, processing, movement, storage, and distribution with permissions, history, and configured sign-offs. Trust Vault supports review evidence. Custody records reflect recorded handlers and events; suitability also depends on the evidence your procedures require. The repository retains quality assessment, access decisions, required validation, and final authorization.

Support specimen stewardship with controlled records and review.

Permissions, history, source links, and approval records support your procedures. The repository retains consent interpretation, permitted use, suitability, quality, required validation, and authorization to release material or data.