AnimalBiome

The Challenge: Outdated Processes Hindering Scalability

As AnimalBiome grew, their reliance on manual workflows created significant bottlenecks. The lab team logged hundreds of samples weekly using Google Sheets, manually tracked statuses, and sent individual customer emails. This led to:

• Metadata inconsistencies from manual data entry
• Delays in customer communication due to slow reporting
• Lost technician hours on repetitive administrative tasks
• Frequent human errors impacting sample traceability
• Inefficient coordination across teams using disparate systems

These inefficiencies made it difficult to sustain operations as sample volumes increased, with over 300 samples processed weekly.

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The Need: Streamlined, Scalable, No-Code Automation

AnimalBiome needed a solution to modernize their lab without hiring developers or building custom systems. Their requirements included:

• Automated sample intake to eliminate manual entry errors
• Seamless integration with existing lab instruments and tools
• No-code platform for quick adoption and adjustments by lab staff
• Scalability to handle growing sample volumes with minimal delays
• Automated client notifications to improve communication without manual effort

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The Solution: Scispot’s No-Code Workflow Automation

Scispot transformed AnimalBiome’s operations by introducing a no-code, integrated platform that streamlined sample management and communication. Key features included:

• Barcode scanning for real-time sample registration and tracking upon arrival
• Bulk metadata editing to update sample data in minutes, not hours
• Zapier integration for automated workflows:
  • Triggers send real-time client email updates when sample statuses change
  • Internal Slack notifications keep teams aligned
• Centralized data system integrating existing lab instruments with Scispot’s dashboards for a unified, actionable interface

This solution required minimal technical setup, enabling rapid adoption by lab personnel.

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The Outcome: Higher Efficiency, Fewer Errors, Happier Clients

By adopting Scispot, AnimalBiome achieved significant operational improvements without increasing headcount:

• 90% reduction in tracking errors, ensuring reliable sample traceability
• Freed up staff hours by automating repetitive tasks, allowing focus on research and analysis
• Accelerated sample processing for faster turnaround times
• Enhanced client communication through automated, timely status updates
• Improved operational control, with transparent workflows and scalable processes

Scispot didn’t just optimize AnimalBiome’s lab—it empowered them to scale efficiently, reduce errors, and deliver a better client experience.