In a lab developing organ-on-a-chip models, one missing reagent can halt weeks of research. The team is ready. The experiment is planned. But when a scientist reaches for a key vial—it’s gone. No one noticed it had run out.

For this Nova Scotia-based biotech company, precision wasn’t just about biology—it was about logistics. Their team was pushing the boundaries of biomedical research, yet something as basic as inventory tracking was slowing them down.

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The Challenge: A Disconnect Between Inventory and Experiments

Managing inventory in a highly specialized lab is more than just counting vials—it’s about ensuring scientists have what they need, when they need it. But this lab faced two major hurdles:

• Frequent Stockouts – Lack of real-time inventory tracking meant researchers often ran out of critical reagents mid-experiment, delaying research timelines.
• Disconnected Experiment Execution – Benchwork and inventory were tracked separately. Scientists relied on memory and paper notes, leading to errors, delays, and wasted resources.

The breaking point came when an entire batch of organ models was delayed for weeks due to a missing reagent. After yet another last-minute scramble, the lab manager had had enough.

They needed a system that wouldn’t just track inventory—but one that would prevent shortages altogether.

That’s when they turned to Scispot’s alt-ELN.

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The Turning Point: A Smarter, Integrated System

Unlike their previous manual, error-prone tracking, Scispot seamlessly connected inventory with lab execution, ensuring no reagent, vial, or microfluidic chip went untracked.

Now, instead of manually logging inventory or guessing what was in stock, scientists had a system that worked in real-time.

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How Scispot Changed the Game

• ‍Integrated Benchwork & Inventory – Scientists now run experiments on tablets at the bench, where inventory updates instantly sync in real time. No more guessing. No more surprises.‍
• Automated Low-Stock Alerts – When an item is consumed, Scispot instantly updates records and sends alerts via in-app notifications, email, and Slack—preventing stockouts before they happen.‍
• Real-Time Production Updates – As new organ models or reagents are produced, Scispot updates inventory counts instantly, eliminating discrepancies and ensuring a continuous supply.

Now, when a scientist logs reagent usage from the bench, the system updates automatically. No more uncertainty. No more delays. No more lost experiments.

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The Results: Efficiency Without the Headaches

With Scispot’s automated inventory system, the lab saw dramatic improvements:

• 80% Less Time Spent on Inventory Management – Scientists and lab managers got back hours every week to focus on research instead of stock-checking.
• 4x Faster Production Updates – The team could now respond to production changes in real time, keeping research on schedule.
• Zero Stockouts – With automated alerts and real-time tracking, research never stalled due to missing inventory.

What was once a manual, error-prone system had transformed into a frictionless, automated process.

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Scispot upped our lab management game. Automated inventory and realtime updates cut management time and eliminated stockouts. Production e ciency soared, letting us focus on innovation and less on administrative tasks.
- Dr. Sarah Johnson, Head of R&D

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Why This Matters for Organ-on-a-Chip Companies

For any biotech company developing complex, multi-component models, real-time inventory tracking isn’t optional—it’s essential.

Scispot’s automated, integrated approach ensures labs:

• Never run out of critical materials.
• Keep production cycles running smoothly.
• Free up time for scientists to focus on research, not paperwork.

How much time is your team losing on inventory tracking and last-minute orders? How often has an experiment been delayed due to a missing reagent?

With Scispot, inventory isn’t a problem—it’s a process that works for you, not against you.

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